{"id":21435,"date":"2026-11-03T13:39:53","date_gmt":"2026-11-03T13:39:53","guid":{"rendered":"https:\/\/www.siveco.com\/blog-gmao\/cmms-and-ai-getting-more-from-your-attachments-with-coswin-8i\/"},"modified":"2026-11-12T09:35:37","modified_gmt":"2026-11-12T09:35:37","slug":"cmms-and-ai-getting-more-from-your-attachments-with-coswin-8i","status":"publish","type":"post","link":"https:\/\/www.siveco.com\/en\/blog-gmao\/cmms-and-ai-getting-more-from-your-attachments-with-coswin-8i\/","title":{"rendered":"CMMS and AI: Getting more from your attachments with Coswin 8i"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"21435\" class=\"elementor elementor-21435 elementor-21386\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7d7d33a8 e-flex e-con-boxed e-con e-parent\" data-id=\"7d7d33a8\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-3766e710 e-con-full e-flex e-con e-child\" data-id=\"3766e710\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1b6fd28b elementor-widget elementor-widget-text-editor\" data-id=\"1b6fd28b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Maintenance reports, compliance certificates, timesheets, invoices and PDF documents all contain valuable maintenance information that may be stored as attachments in your CMMS. Finding this information and entering it manually takes time. With its AI features, <a href=\"https:\/\/www.siveco.com\/en\/coswin-smart-generat\/coswin-8i\/\">Coswin 8i<\/a> analyses these documents, identifies the required data and prepares it for integration into the CMMS.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-154cd2f e-con-full e-flex e-con e-child\" data-id=\"154cd2f\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7a5b2585 elementor-widget elementor-widget-image\" data-id=\"7a5b2585\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/www.siveco.com\/wp-content\/uploads\/2026\/11\/AI-art1-400x400.jpg\" class=\"attachment-thumbnail size-thumbnail wp-image-21344\" alt=\"\" srcset=\"https:\/\/www.siveco.com\/wp-content\/uploads\/2026\/11\/AI-art1-400x400.jpg 400w, https:\/\/www.siveco.com\/wp-content\/uploads\/2026\/11\/AI-art1.jpg 600w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1e1027fa e-flex e-con-boxed e-con e-parent\" data-id=\"1e1027fa\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5c3de5f7 elementor-widget elementor-widget-heading\" data-id=\"5c3de5f7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">CMMS attachments contain valuable maintenance data<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-26be3a elementor-widget elementor-widget-text-editor\" data-id=\"26be3a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Maintenance teams regularly receive and work with many types of documents: maintenance reports, contractor reports, timesheets, inspection reports, compliance certificates, PDFs received by email, goods receipt documents and invoices.<\/p><p>These documents contain information that can be useful in the CMMS. Traditionally, however, using this information involves several steps: opening the document, identifying the relevant data, entering it into the CMMS and checking that the information has been entered correctly.<\/p><p>These repetitive tasks take up time, even though the information teams need is already contained in the documents.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-5648013 e-flex e-con-boxed e-con e-parent\" data-id=\"5648013\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-de62fae elementor-widget elementor-widget-heading\" data-id=\"de62fae\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Turn documents into usable data in Coswin 8i<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2bfbf61 elementor-widget elementor-widget-text-editor\" data-id=\"2bfbf61\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Coswin 8i AI features analyse documents added to the CMMS and automatically identify the expected information.<\/p><p>Depending on the document, they can identify a work order number, maintenance date, technician, time spent, status or specific technical information.<\/p><p>They can also process a purchase order number as well as item references, units, quantities and prices.<\/p><p>AI import models extract data from documents, images, PDFs or structured data flows and prepare it for integration into Coswin 8i.<\/p><p>Users can therefore move <strong>from a raw document to data that is directly usable in their CMMS<\/strong>, without having to manually search for and re-enter every piece of information.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-4839f88 e-flex e-con-boxed e-con e-parent\" data-id=\"4839f88\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-f7173a1 elementor-widget elementor-widget-heading\" data-id=\"f7173a1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">AI speeds up processing without bypassing business rules<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5736f57 elementor-widget elementor-widget-text-editor\" data-id=\"5736f57\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Automating document processing does not mean that AI decides on its own which data it can integrate into the CMMS.<\/p><p>At <a href=\"https:\/\/www.siveco.com\/en\/who-we-are\/\">Siveco Group<\/a>, we believe data must remain under control. The administrator defines in advance the authorised fields, the data that can be extracted, default values, the relevant modules and the accessible sub-tables.<\/p><p>When validation is required, the user also retains control over the data entry before it is executed.<\/p><p>This approach allows AI features to speed up document processing while complying with the business rules defined in Coswin 8i.<strong> AI streamlines the process without bypassing the rules established in the CMMS<\/strong>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-5ec1331 e-flex e-con-boxed e-con e-parent\" data-id=\"5ec1331\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-dbc26c3 elementor-widget elementor-widget-heading\" data-id=\"dbc26c3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Turn attachments into a valuable source of data<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2e7f1fc elementor-widget elementor-widget-text-editor\" data-id=\"2e7f1fc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A document attached to a maintenance activity, purchase order or another CMMS record no longer has to remain simply a file to be consulted. Coswin 8i AI features can extract the expected information and prepare it for direct use within the software.<\/p><p>Maintenance teams can therefore spend less time searching for and re-entering information from their documents and focus more on using that data in the CMMS.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Maintenance reports, compliance certificates, timesheets, invoices and PDF documents all contain valuable maintenance information that may be stored as attachments in your CMMS. Finding this information and entering it manually takes time. With its AI features, Coswin 8i analyses these documents, identifies the required data and prepares it for integration into the CMMS. CMMS attachments [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":21390,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[108],"tags":[],"class_list":["post-21435","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>CMMS and AI: Getting more from your attachments with Coswin 8i - Siveco<\/title>\n<meta name=\"description\" content=\"Discover how Coswin 8i\u2019s AI-powered features analyse attachments and extract relevant data for integration into your CMMS.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.siveco.com\/en\/blog-gmao\/cmms-and-ai-getting-more-from-your-attachments-with-coswin-8i\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"CMMS and AI: Getting more from your attachments with Coswin 8i - 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